HOSTELLERS ASSOCIATION

CONTRACTUAL AGREEMENTS BETWEEN RESIDENTS AND STUDENTS AND

HOSTELLERS ASSOCIATION.

AMEN HOSTEL.

Admission to the hostel is offered for an academic year and is subject to renewal every academic year. Full payment of fees would be made before students are admitted into residence. Students, their parent or guidance are encouraged to make full inspection of hostel facilities and register their satisfaction before committing themselves in paying fees.

NOTE: The date of receipt of request form shall be treated as date of request.

Submit copy the receipt and a scan copy of your student ID card at the hostel main office located at Amen Annex. 

RULES AND REGULATIONS

1. Fees paid are not refundable after 24 hours.
2. Students are to be provided with contractual forms to signed by both parties.
3. Place offered are not transferable.
4. Students are expected to quit their rooms three days after the end of the semester. However, students can enter into special arrangement with their representative hostel  management for the period of stay at the end of the semester.

5. Rooms allocation for MEN shall be out of bounds for WOMEN and vice versa.
7. The hostel reserves the right to relocate students to a different room of same type.
8. Under no circumstances shall a student sell or transfer rooms allocated to him/ her. Mutual exchange of rooms after final allotment is not allowed. However, only hostel admission office may allow as a special case on valid and reasonable grounds.
9. Stealing and destroying of hostel property is strictly prohibited and will result in being evicted from the hostel without any refund. 
10. Students are allowed to bring their own tables and chairs.
11. Student are responsible for their own keys; duplication of keys is strictly prohibited. Loss of keys will mean replacement of lock and cost surcharged to the student. 
12. Students are expected to keep the interior of their rooms in good condition as existing at the commencement of the semester and it also expected that occupant(s) ensure(s) the safety and protection of all items within the room allocated. 
13. Students are not allowed to make any alterations or additions to the rooms or decorations, fixtures or fittings. E.g. painting, wallpapers
14. Washing of cloths, brushing of teeth on the balcony , throwing of water over the balcony, hanging of mob stick on balcony are prohibited . Cloths may be washed in the washroom or washed and dried in the designated areas in the yard.
15. Students should be able to draw management attention to lapses in the management of the hostel.
16.Students have no right to temper with their meters should they get faulty; they are obligated to report to management for remedial action to be taken.
17. It is prohibited to leave taps on and unattended. Offenders will be dealt with accordingly. 
18.Residents have no right to temper with any electrical, plumbing and furniture fittings. Any fault detected should be reported to the porter for repairs to be undertaken.
19. “Perching” is strictly not allowed. Any student caught or aiding in such will be dealt with accordingly. 
20.Making any changes to the room including the removal of appliances, must be approved by the manager. Failure to comply with this rule may result in the immediate termination of the tenancy.
21. Students are only allowed to use hostel rooms for the purpose of lodging. Any student caught using the hostel room for commercial purpose, entertainment, and parties will be dismissed. 
22. Noise must be kept at acceptable levels so that other inmates are not unduly inconvenienced
23. Students should play music only to their enjoyment in their rooms and not to disturb other roommates or floor members. Offenders will be sanctioned accordingly.
24. Notices in the hostel are strictly to be displayed on the notice boards with prior permission from the administration or management.
25. Trading in the hostel rooms by students and/or allowing traders into rooms is strictly prohibited, (for security reasons) Offenders will be ejected from the hostel.
26. Students are not to keep visitors including other students in the hostel after 10:00pm, (for security reasons)
27. Students will be held responsible for the conduct of the visitors’ in the hostel. Will be held responsible for your visitors’ who breaches any of the rules and regulations.
28. All visitors are to report to the Hostel assistant or the security and sign in the visitor’s book.
29. All occupants of a room must give their consent to allow a guest into the room before a guest can be entertained in the room.
30. Males are not permitted to visit female rooms before 7am and are expected to depart female rooms by 10pm and vice versa.
31. Students who are not residents of this hostel are not allowed to spend the night in this hostel without permission of the management.
30. The main gate of the hostel will be locked at 11:00pm, as well as the entry point at the porters’ lodge.
31. Students with personal vehicles are to register them at the security post of the hostel every academic year.
32. Careless driving or over-speeding of cars within the hostel premises or on the road leading to the hostel is strictly forbidden. Offenders will be dismissed from the hostel when caught.
33. Washing of vehicles within the compound of the hostel is prohibited.
34. The hostel accepts no responsibility for motor vehicle or for any damages that may occur to them or to their owners. The use of the vehicle on the hostel premises is at the risk of the owner
35. Visitors with cars will not be allowed in the hostel premises after 11pm.
36. Sexual harassment of fellow students and staff will not be tolerated in the hostel.
37. Students are not allowed to abuse, (i.e. physical, verbal, emotional) discriminate or bully fellow students or employees of the hostel.
38. Stealing of fellow student’s personal items is not allowed. The hostel bears no responsibility for cases of theft in student’s rooms. Students should in any case, report any such issues of theft to the porters immediately.
39. Smoking, sale or possession of cigarette and the use of narcotic drugs is strictly prohibited in the hostel.
40. Possession of fire arms and ammunition, as well as explosive and dangerous items is strictly forbidden in the hostel.
41. Students of the hostel are to vacate their rooms in accordance with the university academic calendar. On leaving the hostel during vacation, Students are to remove all personal properties from their rooms before leaving for vacation.

42. Students are not allowed to cook in the rooms. 

43. Electrical appliances such as Immersion Heater and air conditioners are not to be used in the hostel.

REVOCATION OF ACCOMODATION

The hostel is entitled to revocation of accommodation with NO REFUND, in particular if; 
1. Student is found misleading or misrepresentation during reservation of rooms and payment of hostel fees. 
2. Breach of the above rules & regulations may result in the immediate revocation of the residential status, including forfeiture of any money paid in advance. Failure to report breach of any of these regulations by roommates to the hostel shall be considered an act of collusion/abetment and may result in the immediate revocation of the residential status of all occupants of the room, including forfeiture of any money paid in advance. 

All students are advised to exercise courtesy, understanding and love other students as well as the hostel employees and management to ensure a harmonious co-existence in the hostel, bearing in mind that the hostel is a communal facility. Students are therefore expected to respect the privacy, convenience and rights of other students.

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